Create an account
Register with your name, display name and email address. Free accounts can save up to 20 prompts.
Prompt Vault user guide
Everything you need to build a better prompt library
Follow a prompt from creation and organisation through AI enhancement, reusable templates, sharing and export.
Getting started with Prompt Vault
Prompt Vault gives your useful AI instructions a permanent, searchable home. Create a free account, save your first prompt and build the library around the work you repeat.
Save a prompt
From Dashboard, choose Create new prompt, then add a title, category, tags and prompt text.
Build a system
Use consistent categories and specific tags so your collection stays useful as it grows.
Choosing a paid plan first?
Your chosen plan is carried through registration or login, then Prompt Vault takes you to Paddle’s secure checkout.
Create, view and edit prompts
Every prompt includes a descriptive title, its full instruction, one category, optional comma-separated tags and a visibility setting.
- Open DashboardChoose Create new prompt.
- Describe the outcomeUse a title you will recognise later, such as “Customer complaint reply — calm tone”.
- Add the promptInclude the goal, context, audience, required format, constraints and any examples that help the AI.
- Organise itSelect a category and add useful tags such as
email,supportorconcise. - Choose visibilityFree accounts create public prompts. Plus, Pro and Enterprise can keep prompts private.
A useful prompt structure
Role: Act as an experienced customer-support writer.
Goal: Draft a clear response to [Customer Name].
Context: [Explain the situation].
Tone: Calm, helpful and concise.
Output: Email with a subject line and next steps.
Constraints: Under 180 words; do not use jargon.Editing a prompt updates the working version while Prompt Vault retains its iteration history. Deleting a prompt is permanent.
Enhance a prompt with AI
Enhance with AI improves clarity, useful detail and structure while preserving the prompt’s original intention. It is available only on ordinary prompts—not templates.
- Open one of your promptsChoose Edit from the dashboard.
- Select Enhance with AIKeep the page open while the enhancement is generated.
- Review the resultCheck names, facts and instructions before saving or using it.
Five enhancements per prompt
Eligible accounts can enhance each individual prompt up to five times. Each enhancement becomes part of that prompt’s iteration history; it does not provide five enhancements per day.
Prompt text is sent to OpenAI when you request an enhancement. Avoid including unnecessary personal, sensitive or confidential information.
Build repeatable workflows in Template Station
Templates turn changing parts of a proven prompt into simple data fields. Template Station keeps them separate from ordinary prompts and displays saved templates as cards.
Choose a starting point
Start from scratch or search your existing prompts by text and category.
Mark variables
Place square brackets around every changing value, such as [Customer Name] or [Deadline].
Use and copy
Open the template, fill the fields on the left, review the completed prompt on the right and copy it to your AI model.
Template markup
Write a professional email to [Customer Name] about [Product Model].
Ask them to respond before [Return Deadline] and quote [Case Reference].Creating a template from an existing prompt makes a separate template copy; your original prompt is not changed. AI enhancement is not available inside the template workflow.
Organise and search your library
Text search
Search titles and prompt content using memorable words or phrases.
Categories
Use broad subjects—such as Marketing, Coding or Customer Service—to give each prompt a main home.
Tags
Add several specific labels for purpose, audience, tone or AI model.
Sorting and filters
Combine search with category, tags, visibility and available sorting controls.
Favourites
Mark useful public prompts so they are easier to return to.
All plans use the same search and filtering controls. Free stores up to 20 prompts, Plus up to 50, and Pro and Enterprise have unlimited prompt storage.
Use the Public Gallery safely
The gallery displays prompts that members have chosen to make public. Anyone can browse and search the gallery; visitors need a free account to open a prompt’s complete content.
- Set a prompt to Public when creating or editing it if you want it considered for the gallery.
- Never publish private client data, passwords, confidential business information or personal details.
- Public submissions are checked for abusive, hateful, threatening, sexual or person-targeting material.
- A prompt may be held privately for administrator review. This does not necessarily mean the author did anything wrong.
- Signed-in users can report a public prompt and provide a private reason for administrator review.
Remember
Other people can copy public prompts. Making one private or deleting it later cannot retrieve copies already made outside Prompt Vault.
Enterprise teams and library export
Enterprise teams
Enterprise includes up to five seats, including the owner. The owner can create or rename the team, invite people by email, resend or cancel pending invitations and remove members. Invitations expire after seven days. Team members receive Enterprise feature access through the owner’s team; only the owner manages membership.
Export all prompts
Pro and Enterprise users can choose Export all prompts from Dashboard to download their library as a UTF-8 CSV file suitable for a spreadsheet or backup.
The export includes title, category, tags, prompt or template type, full content, visibility, iteration/view/copy counts and created and updated dates. It exports content belonging to the signed-in user; Prompt Vault does not currently provide a CSV import tool.
Plans, trials and billing
Public prompts, gallery access and full search/filtering.
Private prompts and AI enhancement. New Plus subscriptions include the advertised five-day trial.
Export, AI enhancement and reusable templates.
Pro features plus a team of up to five people.
Paddle is Prompt Vault’s Merchant of Record and securely handles checkout, applicable taxes, payment details, receipts and subscription management. Prompt Vault does not store your full card details.
- UpgradeChoose a plan on Pricing and sign in or create an account. Complete checkout in Paddle.
- Manage billingOpen Account → Billing to view invoices, update payment information or cancel renewal through Paddle.
- CancelYour access changes when Paddle confirms that the subscription has ended. Cancelling renewal and deleting a Prompt Vault account are separate actions.
See the Refund & Cancellation Policy for current details.
Account settings, privacy and security
The Account area is divided into four focused screens:
Profile & bio
Update your name, display name, company details, avatar and biography.
Password
Confirm your current password and choose a new password of at least eight characters.
Billing
See your current access level and open Paddle’s secure subscription portal.
Delete account
Permanently remove your account and associated content after any paid subscription has ended.
- Use a unique password and never share it.
- Private prompts are visible inside your account; public prompts can be seen and copied by others.
- AI enhancement sends the necessary prompt content to OpenAI.
- Paddle handles card and checkout information.
- Permanent deletion requires your password and the word DELETE.
Read the Privacy Policy, Cookie Policy and Terms of Service.
Troubleshooting
I cannot find a prompt
Clear active filters, search a shorter phrase, select All Categories and check whether you are viewing prompts rather than templates.
Enhance with AI is unavailable
Confirm you are using Plus, Pro or Enterprise, that the item is an ordinary prompt and that it has not already reached five enhancements.
My paid plan still appears as Free
Open Account → Billing and refresh once. Prompt Vault reconciles your Paddle subscription automatically. Contact support if it remains unchanged.
My public prompt is not in the gallery
It may have been kept private for moderation. Check the message shown when it was saved or contact support for review.
I cannot create a private prompt or template
Private prompts require Plus or above. Template Station requires Pro or Enterprise.
I cannot delete my account
Cancel the paid subscription first and wait until Paddle confirms it has ended, then return to Account → Delete account.
Still need help?
Search the Help Centre or send the support team a clear description of what happened.
Ready to continue?
Put the guide into practice
Open your dashboard to organise your library, or compare the features included with each plan.